1.  Incoming and outgoing flows of staff.

From JINGGANGSHAN UNIVERSITY, China to UPT 1 teacher/staff x 18 days

From UPT to JINGGANGSHAN UNIVERSITY, China 1 teacher/staff x 15 days

From UNIVERSIDADE FEDERAL OURO PRETO, Brazil to UPT 1 teacher/staff x 30 days or 2 teachers x 14 days

From UPT to UNIVERSIDADE FEDERAL OURO PRETO, Brazil 2 teachers/staff x 14 days (1 in 2018 and another in 2019)

2. Incoming student mobility from one HE partner outside Europe.

From UNIVERSIDADE FEDERAL OURO PRETO, Brazil to UPT 2 students x 10 months 1 student x 7 months

The European HEI best-practices are used to prepare and to monitor student’s mobility.

Emphasis is placed on the incoming flows, with the following purposes:

1. Incoming student mobility: priority is given to international mobility with credit recognition at the HE partner;
2. Incoming staff mobility: UPT organizes an annual meeting hosting the staff of the HE partners outside Europe and the Programme Partners. UPT introduces the EU and the Portuguese HE systems, the ECTS, the mobility tools and the recognition procedures, and gives support to the ongoing projects by organizing meetings with students and teachers, seminars, visits and co-supervision activities.
3. Outgoing staff mobility is used to spread the project at the partner HEIs and to support the achievement of the best-practices for the correct use of the mobility tools and the recognition of the mobility periods.

Student mobility of Partner students

Before mobility

Selection

Partner HEI selects the students according to a transparent and documented process, following the prerequisites agreed by both institutions.

Students must:

1. Be enrolled in the sending HEI in the area of Tourism in 2nd year of 2nd cycle studies or last year of 1st cycle studies;
2. Be proficient in Portuguese or have B1 level in English.

The selection process will take into account:

1. the student’s academic record;
2. the student’s letter of motivation for mobility;
3. the gender-balance and real participation of disadvantaged people or with special needs.

Application procedures

The first step after selection is to provide the Erasmus+ Student charter setting out the student’s rights and obligations.

After student’s selection, the learning agreement is signed by the student and both HEIs.

UPT sends the acceptance letter to the IRO of sending institution which proves that the student has been accepted at the host institution for a determined period of mobility, under Erasmus+ programme.

The participant grant agreement should be signed between the student and the ICM coordinator where the financial support and payment arrangements are set out. For master projects, the research work plan and the supervisors at both HEIs are defined.

Assistance on visa and insurance is provided by both sending and hosting institutions, although it is student’s responsibility. Housing is sought by the student with UPT’s international relations office help.

For students with special needs, it is mandatory a document that specifically proves the actual status of vulnerability and the host Institution must be informed about any necessary special logistics.

During mobility

The ICM students study at UPT for a mobility period of 7 or 10 months according to the signed learning agreements. It lasts from middle October 2017 to middle August 2018 or from middle February to middle September 2018.

For master degrees, a final public defense will take place at UPT by the end of the mobility period.

In case the student wants and has permission to extend the period of mobility, with zero grant, he/she must fill a demand for extension, one month before the ending of the mobility.

After mobility

The transcript of records is issued, guaranteeing the recognition at the home institution of all credits completed at UPT.

Besides, a report of the activities may be issued to recognize informal learning and extra courses as for example, language courses and training and research activities. A certificate of attendance in original version will be given to the student with the dates of the days of mobility. These dates must be in line with the ones established in the contract.

The participant in mobility for studies shall receive an invitation to complete the online EU Survey 30 days before the end of the mobility period. The participant shall complete and submit the survey within 5 days upon receipt of the invitation.

Incoming ICM student must also fill a questionnaire for monitoring his/her mobility at UPT.

Staff mobility of Partner staff

Before mobility

Selection

Partner HEIs select the teachers/staff according to a transparent and documented process, following the prerequisites agreed by both institutions.

Teachers must:

1. Teach and research in the area of Tourism or Museology.
2. Be proficient in Portuguese or have B2 level in English.

The selection process will take into account:

1. the teacher’s curriculum in the field of studies in Tourism or Museology;
2. the teacher’s motivation for mobility.

Staff must:

1. Be proficient in Portuguese or have B2 level in English.

The selection process will take into account:

1. the staff’s motivation for mobility;
2. the staff’s expertise in European HEI best-practices used to prepare and to monitor mobility.

Application procedures

After teachers/staff selection, the teaching/training agreement is signed by the teacher/staff and both HEIs.

UPT sends the acceptance letter to the IRO of sending institution which proves that the teacher/staff has been accepted at the host institution for a determined period of mobility. The teacher/staff may use it for the visa process.

The grant contract should be signed by the teacher/staff and the ICM coordination where the obligations and rights of the participant are described.

Assistance on visa and insurance is provided by both sending and hosting institutions, although it is teacher’s/staff’s responsibility. Housing is sought by the teacher/staff with UPT’s international relations office help.

For teachers/staff with special needs, it is mandatory a document that specifically proves the actual status of vulnerability and the host Institution must be informed about any necessary special logistics.

During mobility

UPT ICM Meeting

For incoming staff for teaching/training, UPT organizes an annual Staff meeting together with Erasmus+ International Staff Week for training and teaching purposes where all partners (from Europe and abroad) staff members are invited. It will take place in the last two weeks of April and first week of May 2018.

The meeting programme includes:

• Introducing the ICM project (goals, challenges, outputs);
• Introducing UPT. Visit to the city and to campus facilities;
• Workshop on the Portuguese and the European HE systems, the ECTS, mobility tools, recognition procedures;
• Meetings with UPT’s Governance; School Deans and ICM Programme Director;
• Meetings with UPT’s students; o Meetings with UPT’s researchers;
• Seminars by ICM partner teaching staff (for Portuguese and ICM students, corresponding to a minimum of 8 hours teaching);
• Staff meetings; o International contacts with EU HEIs (Erasmus International Staff Week).

UPT’s visits to ICM Partner

The visit to UNIVERSIDADE FEDERAL OURO PRETO, Brazil, will take place in the last three weeks of January 2018.

The visit to JINGGANGSHAN UNIVERSITY, China, will take place in final October and beginning of November 2017.

UPT’s outgoing staff mobility is used to promote the ICM project at the partner HEI (to both students and staff). The agenda includes:

•  Introducing UPT and partner HEI;
•  Reporting ICM outputs and challenges;
•  Visit to the partner city and campus’ facilities;
•  Meetings with teachers and staff in charge with the ICM project at the partner HEI, briefing on the mobility of ICM students at UPT; meetings with current co-supervisors; checking of the calendar and deadlines for the ongoing and the upcoming ICM project;
•  Seminars for students and teachers, corresponding to a minimum of 8 hours teaching;
•  Meetings with teachers and researchers in the area of the ICM project: presenting the research interests of UPT teachers; promoting and planning future shared work plans for master thesis and bachelor final projects or internships;
•  Meetings with students, teachers and staff: promoting UPT and the ICM project and introducing the application process (together with the ICM partner) to upcoming students, if applicable.

After mobility

The participant shall complete and submit the EU survey within 5 days upon receipt of the invitation.

He/she must also fill a questionnaire for monitoring his/her mobility at UPT.

Monitoring

Survey to HEIs’ staff about visits to UPT;

Survey to UPT’s staff about visits to HEIs partner;

Survey to Incoming students from HEIs partners at the end of their mobility at UPT;

Publication of ongoing research results.

Dissemination

Flyer about ICM project.

UPT’s newsletters.

Videos about visits both at UPT and HEI partners.

Local or national newspapers.